Renting a reception hall in Portland can be a daunting task only if you don’t know the right questions to ask. The reception hall is what ties the whole fairytale experience of your special event together – just like in the movies you remember – and not having all of your questions answered can be similar to loosing your glass slipper at the ball.

Of course there are the general questions such as what dates are available and what the cancellation policy is, but there may be a few that you might not have thought of immediately. Here is a list of the top 30 questions to ask your reception hall representative before you make your decision.

1. What dates and times are available?
2. What is the seating capacity?
3. What is the payment policy?
4. What is the cancellation policy?
5. Can the same room be used for a ceremony and a reception?
6. How long does it take to flip a room?
7. Is a changing room available?
8. Does the hall provide decorations?
9. Do the kids have any place to play?
10. What types of amenities are accessible?
11. Does the hall provide a DJ or will you need to schedule your own?
12. Can you bring in your own decorations?
13. Is there a bar? (open/cash/host)
14. Will other events be scheduled the same day?
15. Will tables and chairs be provided?
16. Can the hall provide flowers?
17. What type of entertainment is authorized?
18. Does the reception hall recommend any specific vendors or caterers?
19. What is the policy on extension of time?
20. Will a catering staff be provided?
21. What types of packages are offered?
22. What are the rules on unexpected guests?
23. Will the hall provide a photographer?
24. What is the hourly rate for the reception hall?
25. Do they have capabilities for hosting outside?
26. Are there any receptions being set up now that you could view?
27. Is there a discount for a certain number of rooms at the hotel?
28. Can the hall provide a taxi service if needed?
29. Are there any pictures of previous receptions at the hall?
30. What would the total cost be?

This is your time; don’t leave any questions unanswered. This list is not all-inclusive by any means. Write down whatever comes to mind and make sure it is addressed properly so that you can make the best-informed decision when deciding on a reception hall to rent in the Portland area. Slide on that glass slipper and make the grand entrance you have always dreamed of.

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